There are numerous contenders nipping on Things 3’s tail — such as Todoist, which has made the biggest strides of any GTD app in the last few years — so we’ll continue to watch this space in the coming days and months.Note: The CLOSEST MATERIAL COLOR feature is visible only when the color is not already a material color. The.And no matter how many times we test these apps, we come back to believing Things 3 is the most well-rounded, best designed, and easiest-to-use GTD app available for iPhone, iPad, and the Mac. Changing Project Font and Colors.As Apple users, we’re spoiled when it comes to managing our tasks. [Editor's Note: This product has not yet been tested. It's a to-do list on steroids. To do so, open the Resources dialog by clicking on the color set square next to the name of an editable state list resource.OmniFocus is a powerful productivity manager for Mac, with versions for iPhone and iPad as well. The Theme Editor allows you to preview colors associated with different states.Managing Knowledge Work in 2020There are a couple of factors to keep in mind when choosing the best task management app for Apple users.This is a competitive space. And for those of us who naturally focus more on process than outcomes, it can be downright debilitating to land on the best task management app. In fact, the options are plentiful enough that choosing just one task management app to use is not easy. But, even better, this is a category of apps that are well-represented by Apple developers.It turns out that not all knowledge workers care for GTD’s long list of lists and specific processes.As a result, there are a lot of styles of tools available to choose from today.Some folks make a case for ditching your task manager and using the calendar instead.While others advocate that habits are more important than goals and projects. However, over the past 17 years, there have been numerous other types of “systems” and methods shared online. Since David Allen first published Getting Things Done in 2001, personal productivity became a household term. And, as a result, we’ve all benefited from having more than one option.Second, how knowledge workers manage their work has had a lot of attention.
![]() Multiple types of work: a good task manager handles everything from large complex projects, to smaller projects, to single recurring tasks, to management of your personal or work calendar. Easy input: no matter what productivity method you practice, getting tasks, reminders, and ideas into your system must be as smooth and frictionless as possible. Here are the criteria we considered in more detail. Do we need to look for support of iOS’s features like Split View, or Drag & Drop, or Shortcuts support? No matter — all the best contenders support the best iOS and iPadOS features available.And although some of the newer alternatives to this space deserve a look, our recommendation will be limited to those tools that are genuinely focused on managing projects and tasks. Do we need to look for apps that offer syncing? It’s pretty much a solved problem now and implicit in all our favorite tools. A task manager needs to be easy to get our ideas into, it should offer several organizational options, and it needs to be available on all our devices.However, other considerations have melted into the background. Flexible organization: not everyone needs tags or folders, but for those who do, it’s usually essential. Still, some flexibility is required. This is a tricky one as we don’t want too much customization, lest we succumb to fiddling. Various methods of view: the best task managers allow the user to configure a view of their tasks that fits their needs. Otherwise, we need to store all that information in another location. If our task management tool allows us to include resources and commentary, that is a vital addition. Much of the work we do as knowledge workers requires some related information. Sony audio editing software for macMulti-platform: The majority of Apple’s customers have multiple types of devices in their arsenal. We want to want to use our tools! Aesthetics: while function is more critical, with two equally capable options, form can play an important factor. Plus, OmniFocus for the Web brings the power of OmniFocus to every browser on the planet, ensuring you can manage your tasks no matter which device you’re using. It continues to offer the highest level of customization and power features that many people find essential for their workflows. OmniFocus ( Mac/ iOS): as our previous “power user” recommendation, the most powerful of all the GTD-esque Mac apps is at the top of our list. Increasingly, web apps have become useful to maintain consistency across platforms and to ensure you can access your GTD list from anywhere you can open a browser.Contenders for The Best Task Management AppWe considered the following task management apps when coming up with our recommendation. Omnifocus 3 Editing Colors Full Keyboard Support2Do ( Mac/ iOS): another very solid and enjoyable option that is only for Apple users. Natural language parsing and advanced calendar support in particular have Todoist pushing the longstanding winners to new heights. Although it started as a web-based service and is not focused solely on Apple users, its feature set and design have improved dramatically over the last few years. Todoist ( Mac/ iOS): the first truly cross-platform service included, Todoist is a very solid — and very popular — option. Recent additions such as full keyboard support on the iPad, beautiful Widgets on the iPhone, and intuitive use of iPadOS 14’s new Scribble feature have Things 3 firing on all cylinders on iPhone and iPad. TickTick’s hallmark feature is how well it works for time blocking — the idea of moulding your task list and calendar together and blocking time each day to complete each task. TickTick ( Mac/ iOS): TickTick has cropped up on our radar over the last few years thanks to some very high praise from folks like Marques Brownlee, The Verge, and more. 2Do has struggled the last few years to keep up to date with the latest macOS, iOS, and iPadOS features, but it is a highly rated app on the App Store that deserves testing. However, it sports a pleasing interface and offers a sweet spot for customization without being too fiddly. There is a lot to sift through, and not all of it is high quality.There are also plenty of web-based applications that may suit your needs best (see Asana, Basecamp, Flow, Remember The Milk, or Trello). The productivity category of the App Store is full — ridiculously so. This collaboration feature isn’t entirely unique to Microsoft To Do, but offices which use Microsoft and Exchange will be excited to have this type of support included in the package.To be sure, there are plenty of other options. The improvements include an improved aesthetic and design, great sync, multi-platform support, and the ability to collaborate on tasks with other members in your team. Microsoft To Do ( Mac/ iOS): Microsoft 365 users will be pleased to know the GTD app included with the newly branded Office subscription has improved dramatically over the years. The power of Notion can’t be shrugged at either — if you want to create the world’s most advanced project management system inside Notion, it’s likely you can pull it off. Roam has a variety of task and project management features, though they tend to be a bit nerdy. (That said, if one of the native apps offers a web version, we’d classify that as a “bonus” and not a caveat.)You can also use knowledge management and note-taking apps like Roam Research and Notion ask GTD task managers as well. We’re of the opinion that native apps offer the best experience overall. The relaunch of Things 3 in 2017 has resulted in continued, iterative development ever since (such as advanced keyboard support, Scribble and Widgets in iOS 14, etc.), and continues to be one of the most pleasing and satisfying pieces of software we’ve ever used. Our Pick for Best Productivity and Task-Management App Is Things 3Our choice for the best GTD app for iPhone, iPad, and Mac users remains to be Things 3. However, we’d be remiss not to note that you can use these apps for GTD if you please.
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